Bringing structure to the jobsite with AI: Projektlicht x Benetics

• Sector: Lighting & electrical contracting
• Location: Frankfurt am Main, Germany
• Team: 35 electricians (staff & subcontractors

‍

The challenge: When knowledge stays in people’s heads

When Michael Bender joined the company in early 2023, he found a familiar scene: handwritten task lists, scattered paperwork, and project management based more on quick chats than clear processes. "We used to fumble around in a clunky Austrian software," he recalls. "It was far too complex for our field staff."

The biggest issue: key project details were kept in the minds of individuals instead of being documented and shared. "It just can't happen that only one person holds all the project knowledge. That turns every job into a bottleneck." The result: confusion, lost time, and constant coordination struggles. Simply inefficient.

The solution: A voice assistant built for the site

From scattered notes to an AI-powered construction app
The turnaround came by chance. Michael came across Benetics through a social media video from the HEROcon industry event. Today, the AI-powered construction app is a daily tool at Projektlicht—from planning to execution to billing.

What changed right away: tasks are no longer assigned through calls, emails or scribbled notes. Everything goes directly into Benetics, where everyone can see it. Especially the voice assistant has been a game changer on site. "Back then it was: ask this guy or that guy—only they weren’t always reachable. Now that it’s so easy to capture information, everyone can access it anytime."

Digital site documentation with AI as a project journal
Benetics is much more than just another app. For Projektlicht, it’s a smart documentation tool that functions like a project journal: every task, detail and update gets logged with photos, timestamps and comments—all with minimal effort.

Making quality visible with AI and voice support

Real-time photos and proof
The biggest time-saver: documentation. In the past, site managers had to visit every location to verify work was done right. Now, technicians upload photos and dictate their work on-site. "I can instantly see if the job was done properly, no matter where I am."

Communication across the team
It’s a new level of clarity on site: supervisors, techs and subcontractors all work from the same information. Whether it’s install logs, proof or punch list items—everything is clearly documented and traceable. Arguments over damage or unapproved extras are now a thing of the past.

Site surveys: Two hours instead of two days

Berlin office project as an example
Michael is particularly impressed by the time saved during site surveys. "If you don’t have a clean site survey, you’re flying blind. It’s the foundation of every project—and with the Benetics app, we’re now doing it way faster."

Take a Berlin office project as an example. On 3,000 square meters, Projektlicht documented every detail: photos of all rooms, notes on special conditions, exact locations of every connection point.

From scattered inputs to consistent records
Before, there was a mix of handwritten notes, photos and voice memos—all stored in different places. Now, everything gets documented while walking through the building: fast, complete and traceable.

Three things that changed with Benetics

• Faster task management: Tasks can be created, assigned and tracked by voice—even from the car.
• Problem-solving without delays: Decisions happen quicker because all photos and data are instantly available.
• No language barriers: The voice assistant automatically translates for technicians and subcontractors in their native language.

Conclusion: Efficiency and confidence in every project

"At this point, no project runs without Benetics," says Michael. "It’s our digital assistant. It handles admin tasks faster and more reliably than any of our previous tools." The app frees up time for what really matters: building. And the voice assistant has fundamentally changed daily life for the team on site.

‍

‍